AI voice agents that call new leads back in minutes, follow up on open estimates, and help fill your schedule.
A lead fills out your form at 4 PM. Your office is slammed, and the callback slips to tomorrow. By then they have booked the company that called first. The lead was fine. It was just left waiting.
Web forms, Facebook leads, and open estimates all need a phone call, and your team is busy running jobs. Every hour a warm lead waits, the odds drop that they pick up or still need you. Past customers due for service slip away the same way.
The first company to call back often gets the booking.
Past customers are the easiest jobs you are not calling.
They call every new lead back within minutes, follow up on each estimate on a schedule, and remind past customers when service is due, without adding another person to payroll.
A homeowner asks for a water heater quote on your site at 5 PM. Two minutes later your AI voice agent calls, answers their questions, and books an estimate for tomorrow.
Open quotes get a friendly call a few days later, so fewer estimates sit in a drawer with no answer.
Opted in past customers get a friendly reminder call when a tune up, inspection, or seasonal visit is due.
An AI voice agent is a phone assistant that makes calls for you. Ours call only people who opted in, say up front they are AI, and hand off to your team.
When a form, ad lead, or missed call comes in, the agent calls back fast, qualifies the job, and books it.
Calls go only to contacts with consent on file, inside legal calling hours, with do not call lists checked.
Every conversation gets a written transcript and summary in your customer system, with a clear next step.
A free review of your follow up gaps and a call plan.
Share where your leads come from and how you follow up today. We send a call plan and a quote within 24 hours on business days.
Outbound calling built for home service trades and other local companies, set up, tested, and managed by our team.
Web forms, ad leads, and missed calls get a quick call back that answers questions, checks the address, and books the visit.
Open quotes get polite follow up calls on a schedule you choose, and the calls end once the customer books or declines.
Customers who opted in hear from you when a tune up, inspection, or seasonal service is due, turning old lists into booked jobs.
We set up consent language on your forms, check do not call lists, and keep calls within legal hours for each state.
Every call opens by naming your company and saying it is an AI assistant, and callers can ask for a person or to stop calls.
Bookings land on your calendar, and each call summary is saved to your customer system so your team knows what was said.
When a caller wants a person or the job is complex, the agent can transfer to your office line during business hours.
Calls made, conversations, bookings, and opt outs each month, with the scripts and timing we plan to adjust next.
A typical setup takes 2 to 3 weeks, since consent language and calling rules come first. We write the scripts with you, test real call scenarios, and start with one list before adding more.
We map where your leads come from, check that forms and lists carry proper consent, and pick the first calls worth automating.
We write natural scripts for callbacks, estimate follow ups, and reminders, choose the voice, and set rules for transfers and stops.
We run test calls with your team listening in, fix anything that sounds off, then launch on one lead source before adding others.
Each month we review recordings, bookings, and opt outs, then refine scripts and timing so more conversations end in a booking.
One real build and two sample plans for calling leads back and following up.
Outbound AI ยท HVAC
Outbound Setup
For an HVAC company covering four Southern California counties, we built the knowledge base and scripts behind a voice agent designed to handle incoming and follow up calls.
Example ยท Roofing Company
Sample Callback Plan
Example: after a hail storm, every inspection request from the website gets an AI call within minutes, with the address confirmed and an inspection booked.
Example ยท Pest Control
Sample Reminder Plan
Example: customers who agreed to reminders get a short call before their quarterly treatment is due, with a choice to book, reschedule, or opt out on the spot.
What owners ask about outbound AI calls: consent, legal rules, which leads to call first, and setup time.
An AI voice agent is software that makes and handles phone calls in a natural voice. For home service companies, ours mostly call leads back, follow up on open estimates, and remind past customers about service. It works from scripts and rules you approve, and it hands off to your team when a person is needed.
Yes, with the right consent. The FCC treats AI generated voices as artificial voices under the TCPA, so calls need the person's prior consent, and marketing calls need written consent. We add consent language to your forms, check do not call lists, respect state calling hours, and open every call with a clear AI disclosure. This is general information, not legal advice.
An AI receptionist picks up incoming calls. An AI voice agent makes the outgoing ones, like lead callbacks and estimate follow ups. Many clients use both, plus an AI chatbot for website chats and text messages, so no lead waits, whether it calls, types, or fills out a form.
Some will, and that is fine. Calls go only to people who opted in, the agent says it is AI right away, and it gets to the point: a callback on their request or a reminder they signed up for. Anyone can ask for a person or to stop the calls, and we honor that right away. If you want more, an AI receptionist, business automation, and email marketing are natural next steps. The full lineup is on our services page.
Start with the ones going cold fastest: new web form and ad leads, missed calls, and estimates with no answer after a few days. Past customer reminders come next. Pairing callbacks with business automation keeps texts, emails, and calls in one sequence instead of three separate tools.
A typical setup takes 2 to 3 weeks. The first week covers your lead sources, consent language, and scripts. The second covers the voice, calendar, and customer system connections, plus test calls with your team. We launch on one lead source first, then add more once the calls sound right.
It depends on how many calls you expect each month, how many lead sources and call types we set up, and which integrations you need. A single callback flow takes far less setup than a full follow up and reminder program. Request your free quote, which includes a sample call plan for your business. Our packages show how this pairs with other services. Have a question before you start? Contact us.
